4.A.30 Expense Reimbursements

Business Administration

 

 

Administrative Procedure: Expense Reimbursements

 

EFFECTIVE DATE:

October 27, 2004

 

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ADMINISTRATIVE PROCEDURE CODE:

4.A.30

AMENDED DATE:

 

Policy Reference

 

 

Legal Reference

 

 

 

 

 






















The Border Land School Division will reimburse its trustees, trustees-elect, or employees for expenses necessarily incurred while attending conventions or carrying out duties assigned or approved by the Board and at rates and under conditions as the Board may determine.
 

 

Reimbursement for professional or staff development is governed by the terms in the letter of understanding with the Border Land Teachers Association (BLTA).  This letter is reviewed annually and is set by the joint Professional Development Committee of the BLTA and Division senior administration.

 

Staff members who are requested by the Division to attend meetings or events will be reimbursed at the Divisional rates.

 

The rates for Divisional travel expenses will be consistent with Board by-laws.

Requests for reimbursements shall be submitted to the Division Office on the prescribed forms.

 

Bus Plug-in Reimbursement

Bus drivers shall be reimbursed for the costs of plugging in buses at their residences, in accordance with their compensation agreement.

 

Itinerant Teacher Travel Reimbursement

Any teacher requested by the Board to be employed at more than one school on one school day will be paid mileage at the current mileage rate.  Mileage will be calculated from the home school to the destination school.

 

Travel/Meal Expenses on Divisional Business

All employees and trustees are permitted to bill the Division directly for hotel rooms (at single room rate), parking, and taxes for approved out-of-town travel expenses.  All other expenses are to be paid personally, and itemized expenses vouchers are to be submitted for reimbursement by way of personal expense claim forms.  Legitimate and reasonable meal expenses for employees and trustees incurred on Division business within the boundaries of the Division may be submitted for reimbursement.

 

Professional Development Activities

Reimbursement is based on the recommendation of the joint Professional Development Committee of the Division.