4.A.30 Expense Reimbursements

Business Administration



Administrative Procedure: Expense Reimbursements



October 27, 2004
















Policy Reference



Legal Reference






The Border Land School Division will reimburse its trustees, trustees-elect, or employees for expenses necessarily incurred while attending conventions or carrying out duties assigned or approved by the Board and at rates and under conditions as the Board may determine.


Reimbursement for professional or staff development is governed by the terms in the letter of understanding with the Border Land Teachers Association (BLTA).  This letter is reviewed annually and is set by the joint Professional Development Committee of the BLTA and Division senior administration.


Staff members who are requested by the Division to attend meetings or events will be reimbursed at the Divisional rates.


The rates for Divisional travel expenses will be consistent with Board by-laws.

Requests for reimbursements shall be submitted to the Division Office on the prescribed forms.


Bus Plug-in Reimbursement

Bus drivers shall be reimbursed for the costs of plugging in buses at their residences, in accordance with their compensation agreement.


Itinerant Teacher Travel Reimbursement

Any teacher requested by the Board to be employed at more than one school on one school day will be paid mileage at the current mileage rate.  Mileage will be calculated from the home school to the destination school.


Travel/Meal Expenses on Divisional Business

All employees and trustees are permitted to bill the Division directly for hotel rooms (at single room rate), parking, and taxes for approved out-of-town travel expenses.  All other expenses are to be paid personally, and itemized expenses vouchers are to be submitted for reimbursement by way of personal expense claim forms.  Legitimate and reasonable meal expenses for employees and trustees incurred on Division business within the boundaries of the Division may be submitted for reimbursement.


Professional Development Activities

Reimbursement is based on the recommendation of the joint Professional Development Committee of the Division.





















Border Land School Division

Border Land School Division acknowledges that the communities and schools located within Border Land School Division sit on Treaty 1 and Treaty 3 land, the original lands of the Anishinaabe peoples and on the homeland of the Métis Nation.

Border Land School Division respects the treaties that were made on these treaty areas and we dedicate ourselves to moving forward in partnership with our Indigenous communities in a spirit of truth, reconciliation and collaboration.