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Administrative Procedure: Charitable Donations
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EFFECTIVE DATE:
October 27, 2004
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ADMINISTRATIVE PROCEDURE CODE:
4.A.20
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AMENDED DATE:
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Policy Reference
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Legal Reference
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Border Land School Division is a registered charity as defined by the Income Tax Act and may issue tax-deductible receipts to individuals and organizations/businesses that donate money and/or goods in kind (equipment/services) to the Division or a school in the Division for special items or purposes not included in the Annual Budget.
The donation of money is the preferred method of accepting donations. Non-monetary items will only be accepted if they meet a demonstrated need in the Division.
All tax-deductible receipts will be issued under the direct supervision of the Secretary-Treasurer.
Procedure
- The administrator will determine the usefulness of a non-monetary item to ensure that the item will contribute directly to the enhancement of education.The Secretary-Treasurer must be contacted before a donation of a non-monetary item is accepted to ensure the item is eligible for a tax receipt.
- Any donation of a non-monetary item must have a value of at least $100.
- Once the administrator receives a donation, a letter shall be forwarded to the Division Office, clearly stating the name and address of the donor.In the case of a monetary donation, the money shall be forwarded with the letter. In the case of a non-monetary donation, the letter must be accompanied with an invoice or independent appraisal indicating the value of the item.
- Receipts may be issued for monetary donations of $5 or more.
The Division Office will issue an official receipt bearing the charitable registration number