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Administrative Procedure: Disposal of Surplus or Obsolete Equipment
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EFFECTIVE DATE:
October 27, 2004
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ADMINISTRATIVE PROCEDURE CODE:
4.A.110
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AMENDED DATE:
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Policy Reference
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Legal Reference
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Surplus or obsolete equipment may be of benefit to other schools, organizations, or individuals and communities. The following procedures have been developed to give reasonable access to all interested parties.
Procedure
- The Maintenance Coordinator will contact schools regarding any equipment that has become surplus or obsolete.At this point it can be determined if the equipment could be used in other schools, stored for future use, or sold.
- Other schools should be contacted to see if they have any need for the equipment in question.
- If it is determined that the equipment can be sold by the school, the Maintenance Coordinator shall determine whether to advertise the equipment or hold a divisional surplus sale.
- A precise sale date, starting time, and location shall be advertised and adhered to in order to avoid advance selling.All sale items should be on hand at the commencement of the sale.
- It should be clearly established that all equipment is sold “as is”.All sales are final.
- The make, model, and serial number of the equipment that has been sold, along with the money, shall be forwarded to the Secretary-Treasurer.The money will be credited to the appropriate school or divisional account.
- If the equipment is not saleable or useful, the Maintenance Coordinator will see to its appropriate disposal.