4.A.120 Budget

Business Administration 

 

 

Administrative Procedure: Budget

 

EFFECTIVE DATE:

October 27, 2004

 

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ADMINISTRATIVE PROCEDURE CODE:

4.A.120

AMENDED DATE:

 

Policy Reference

 

 

Legal Reference

 

 

 

 

 






















The preparation of the annual divisional budget is the responsibility of the Secretary-Treasurer.  Consultation with divisional priority committees, standing Board committees, and senior administration will occur prior to setting the preliminary budget.

 

The following schedule outlines the preparation of the annual budget subsequent to the announcement of the level of funding by the Minister of Education for the upcoming fiscal year.  The budget is developed through a procedure that provides for the consideration for funding sources and projected expenditures.

 

    1. The Secretary-Treasurer, in consultation with senior administration prepared the preliminary budget.
    2. The preliminary budget is presented to the Board for review, changes, and support.
    3. The preliminary budget, as supported by the Board, is then presented at community meetings for consultation with community members and parent advisory councils.
    4. The budget is given a final review by the Board.  The finalized budget then determines the special levy requirement.
    5. Special levy requirements, as determined by the Board are sent out as notices to the municipalities by March 15th.
    6. The final budget is submitted to the Minister by March 31st.

 

Accounting System and Reporting

 

The system of accounts in Border Land School Division shall be consistent with the principles, practices, and codes as established by Manitoba Education through the Financial Reporting and Accounting in Manitoba Education (FRAME) system.

 

The Secretary-Treasurer shall provide periodic budget reports for the purpose of enabling the Board to review the divisional revenue and expenditures so as to exercise its responsibility of commonly accepted budget control procedures. 

 

At the end of the fiscal year, the Board will engage the services of an external auditor in conformance with the prescribed standards and legal requirements as per the provisions of the Public Schools Act.

 

A report of the audit and the financial statement shall also be made available to the general public.

 

The Board also supports the concept of an internal review committee, which from time to time may examine all or part of the Division operations and management of assets.

 

School Budgets

 

Each school will be supplied with an annual school budget based on a formula that utilizes the demographic characteristics of each school.  The principal shall be in charge of the school budget and can make the appropriate distributions for various program areas.

 

Over and under expenditures in the instructional supplies budget will be carried forward to the next year and shall not exceed five percent (5%).  If a larger balance is anticipated, there shall be discussions with the principal, the Secretary-Treasurer, and/or the Superintendent.